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IAEA sucht External Relations Officer

International Atomic Energy Agency 5<y Senior Level  Wien, Wien, Österreich 7 Okt 2014

Job Description

External Relations Officer (P-3)

Organizational Setting

The Director General’s Office for Coordination (DGOC) provides leadership and coordination of policy for all IAEA activities at the executive level for meeting Member States‘ needs, and achieving a one-house culture and a results-based management approach.

Main purpose

Under the general supervision of the Chief Coordinator, and as a member of the DGOC team, the External Relations Officer provides advice, liaison and support to policy development, coordination and implementation. The External Relations Officer assists in research and analysis, review and clearance of various reports and correspondence.


The External Relations Officer is: 1) an analyst, providing background information through research, analysis and assessments on relevant issues related to the work of the IAEA and its cooperation with other organizations and institutions; 2) a liaison between internal experts and senior managers and Member States and international organizations and institutions; 3) a team member, assisting the Chief Coordinator and senior professionals in DGOC with decision-making support and in-house coordination.


The External Relations Officer builds strong day-to-day working relationships with counterparts in relevant IAEA Departments and Offices and in Permanent Missions to the IAEA and international organizations, as required.

Functions / Key Results Expected

  • Assist in policy development by identifying strategic priorities for the IAEA’s engagement with other international organizations and institutions; prepare evaluations and recommendations to the Director General and the Chief Coordinator.
  • Liaise with relevant IAEA Departments and Offices to enhance coordination, particularly with respect to the review and clearance of correspondence with Member States, international organizations and other counterparts for various conferences, meetings and reports, and to provide substantive input in developing action plans, strategies, instructions and documents regarding the IAEA’s work.
  • Act as a focal point for activities related to cooperation between the IAEA and other organizations; monitor and analyze programme/project development and implementation; identify problems and issues to be addressed and initiate corrective actions; liaise with relevant internal and external partners to ensure follow-up activities.
  • Support the Chief Coordinator and other senior staff, as appropriate, in the preparation for and follow-up of IAEA collaboration with Member States and other organizations. Prepare presentations and speeches for the Chief Coordinator. Provide support to protocol activities, as needed.
  • Provide substantive backstopping to various meetings and conferences, including proposing agendas, identifying participants, preparing documents and presentations. Conduct research and carry out analysis with a view to improving coordination and enhancing relations between Member States and the IAEA Secretariat, draft related background papers, official letters and replies.
  • Coordinate the preparation of and review for quality control and completeness of the IAEA’s input to various UN reports, meetings and other documents.
  • In fulfilment of assigned functions, participate in meetings with government officials and representatives of international organizations; prepare summary reports of proceedings of various meetings and international conferences.
  • Keep abreast of the latest trends and developments in the areas of assignment, both within the UN Common System and with other organizations.

Knowledge, Skills and Abilities

  • Professional expertise: Excellent knowledge and understanding of the IAEA mandate, international non-proliferation theories, concepts and developments and IAEA strategies, including cooperation with IAEA Member States and international organizations.
  • Analytical thinking and problem solving/negotiation skills: Proven analytical, research and negotiating skills. Good judgment and objectivity in approaching problems and the ability to propose sound solutions to complex problems.
  • Planning and organizing skills:
  1. Proven ability to set priorities, plan and organize own work;
  2. Ability to manage own plan and the work schedules of others, as well as conflicting priorities, in order to meet deadlines.
  • Judgment/decision-making: Sound judgment in applying expertise to resolve a range of issues/problems and the ability to proactively seek and recommend sound policy initiatives.
  • Communication:
  1. Ability to communicate effectively in both oral and written form; excellent drafting skills and efficiency in preparing meeting notes and various types of correspondence. Ability to report concisely, accurately and promptly on meetings and matters of relevance to the IAEA.
  2. Ability to convey complex and technical issues that have policy implications in an accurate and understandable manner.
  • Strong interpersonal skills:
  1. Diplomacy and understanding of political sensitivities among Member States. Tactful approach in handling confidential and sensitive information and a high sense of responsibility and discretion.
  2. Ability to work effectively in a team and establish and maintain effective partnerships and working relationships in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.
  3. Ability to establish and maintain effective partnerships with managers and staff from different parts of the organization as well as with external counterparts.

Education, Experience and Language Skills

  • University degree in political science, international relations, communication studies or a related field.
  • Minimum of five years of progressively responsible professional working experience in international relations and/or policy making.
  • Excellent knowledge of written and spoken English. Knowledge of another UN official language (Arabic, Chinese, French, Russian or Spanish) an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $56 198 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $36 304*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance.

How to apply to the IAEA

Complete an Online Application

* Subject to change without notice

Application Deadline: 14 October 2014, Type/Duration of Appointment: Fixed term, 3 years (subject to a probationary period of 1 year)

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.

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